Program Room & Rentable Spaces Policy

Restrictions on Use

The Hamilton Public Library has a responsibility to ensure the use of its spaces serve to advance Library and community priorities. The following restrictions exist on the use of Library spaces:

  • Illegal Activity: The Library will not knowingly permit any individual or group to use its facilities in contravention of Canadian federal or provincial law.
  • Discrimination: The Library will not allow events or meetings where attendance is limited on the basis of race, colour, religion, gender, age, sexual orientation, mental or physical disability as defined by the Human Rights Code, Constitution Act, Canadian Charter of Rights and Freedom.
  • Attendance that exceeds the posted room capacities is not allowed.
  • Charging an entry/program fee to attend a program/event is not allowed unless discussed and arranged in advance with the Library.
  • Private social functions are not allowed.
  • Partisan political events are not allowed.
  • Cooking food is not allowed.
  • Fundraising or gambling is not allowed.
  • Sales Promotion: Events promoting the purchase of specific brands/products/service are not allowed. General consumer education is not included in this category. Presenters may share business cards but over promotion is prohibited.
  • Alcoholic Beverages: Requests for alcohol consumption at programs/events will be considered on an individual basis. An appropriate permit along with Smart Serve servers is required. A copy of the permit/license must be provided in advance of the event. Game Day insurance of $5 million in coverage is required. Please contact communications@hpl.ca for details. 

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