Rehiring Retirees Policy

POLICY PURPOSE 

The purpose of this policy is to identify circumstances whereby a former employee who has retired from the Library can subsequently return to work for the Library. The policy is based on the need to maintain a consistent and transparent hiring process for departments to follow when contemplating resource options which include the re-hiring of retirees. 

KEY POINTS SUMMARY 

• The Rehiring Retiree Policy exists to ensure consistent and equitable processes are followed. 

• To ensure that it does not become a substitute for encouraging the development of well-qualified staff. 

• To ensure it is time limited and for a specific set of skills required. 

DEFINITIONS 

Under review.  

POLICY DETAILS 

Scope 
This recruitment policy applies to all regular full-time, part-time, contract positions and Library Page (casual) staff who, following official retirement, elect to seek re-employment with the Library. Official retirement refers to the former employee advising the Library that they are retiring from the organization.   

Rehiring Retirees Protocol 
As an equal opportunity employer, the Library values diversity and is committed to principles found in the Ontario Human Rights Code. 

The Library is committed to effective succession planning and does not intend to use the Library retiree re-employment as a substitute for developing well-qualified staff. The Library will not re-hire its retirees for the sole purpose of convenience.

Re-employment must be in response to a Library need, for example: the retired employee possesses skills and institutional knowledge that the hiring department cannot otherwise readily obtain in the community; or the hiring department anticipates that the retired employee will assist their replacement in acquiring the necessary skill and knowledge through a knowledge transfer not otherwise available. Any period beyond six (6) months requires approval of the respective Director to a maximum of an additional six (6) months.

Responsibilities 
Human Resources – Human Resources is authorized to ensure that the information within this policy is applied and that all actions comply with the Employment Standards Act, Ontario Human Rights Code as well as any additional provincial legislation and Collective Agreements. 

Managers – To ensure that this policy is followed when conducting any recruitment searches. Managers are required to work with Human Resources prior to any offers of employment. 

PUBLISH DATE

October 2022