Central Library Meeting Room Rentals

When meeting rooms are available for rent to groups and organizations, they are rented on a cost recovery basis. There is a basic rental rate per 4 hour period for each room. Additional fees are applied for custom room set-ups, security guard service, and equipment rental.

To reserve your next meeting or special event, please contact our Central Library at 905-546-3200 and/or email us at communications@hpl.ca

Central Library Meeting Rooms:

Wentworth Room:

Set-up: Board Room Style; Maximum Capacity 25

Set-up: Theatre Style; Maximum Capacity 40 (additional $30 set-up charge)

Hamilton Room:

Set-up: Theatre Style; Maximum Capacity 140

Set-up: Classroom Style; Maximum Capacity 80

Board Room (available after 5:00 pm and on weekends):

Maximum Capacity: 30

Central Library Meeting Room Rental Fees:

Room bookings are scheduled in 4-hour blocks. Bookings spanning over 4 hours are charged for 2 bookings, over 8 hours are charged for 3 bookings.

Hamilton Room*

  • 4 hours: $210 (regular rate); $100 (non-profit)
  • 8 hours: $410 (regular rate); $190 (non-profit)

*Security - $19.28/hour per guard during closed hours (3 hour minimum may apply)

Wentworth Room:

  • 4 hours: $85 (regular rate); $60 (non-profit)
  • 8 hours: $160 (regular rate); $110 (non-profit)

Board Room:

  • $260 half day; $460 full day

Other Spaces (variable capacity):

  • $80 (regular rate); $50 (non-profit)

13% HST is added to the above fee schedule

Payment can be made by credit card (MasterCard or Visa), Interac, cash or cheque.

Cancellation policy:

Cancellations must be reported at least 7 days in advance. Cancellations of less than 7 days notice will result in 100% charge. The Library may charge an additional fee of $25 for each room booking change.

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