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Central Library Meeting Room Rentals

Please note, room rental reservations are unavailable until January 2025. We apologize for the inconvenience.

When meeting rooms are available for rent to groups and organizations, they are rented on a cost recovery basis. There is a basic rental rate per 4 hour period for each room. Additional fees are applied for custom room set-ups, security guard service, and equipment rental.

To reserve your next meeting or special event, please contact our Central Library at 905-546-3200 and/or email us at communications@hpl.ca

Central Library Meeting Rooms:

Wentworth Room:

Set-up: Board Room Style; Maximum Capacity 25

Set-up: Theatre Style; Maximum Capacity 40 (additional $30 set-up charge)

Hamilton Room:

Set-up: Theatre Style; Maximum Capacity 140

Set-up: Classroom Style; Maximum Capacity 80

Board Room (available after 5:00 pm and on weekends):

Maximum Capacity: 30

Central Library Meeting Room Rental Fees:

Room bookings are scheduled in 4-hour blocks. Bookings spanning over 4 hours are charged for 2 bookings, over 8 hours are charged for 3 bookings.

*Security - $50.00 per hour per guard. minimum four hours as reflected in Section 13 of Working with Us Policy.

Hamilton Room*

  • 4 hours: $210 (regular rate); $100 (non-profit)
  • 8 hours: $410 (regular rate); $190 (non-profit)

Wentworth Room:

  • 4 hours: $85 (regular rate); $60 (non-profit)
  • 8 hours: $160 (regular rate); $110 (non-profit)

Board Room:

  • $260 half day; $460 full day

Other Spaces (variable capacity):

  • $80 (regular rate); $50 (non-profit)

13% HST is added to the above fee schedule

Payment can be made by credit card (MasterCard or Visa), Interac, cash or cheque.

Cancellation policy:

Cancellations must be reported at least 7 days in advance. Cancellations of less than 7 days notice will result in 100% charge. The Library may charge an additional fee of $25 for each room booking change.