Mandatory Workplace COVID-19 Vaccination Verification Policy


The following positions and/or departments are responsible for fulfilling the responsibilities detailed in this Policy as follows:


  • Ensure employees have submitted proof of their vaccination status or a substantiated exemption to Human Resources
  • Support on-site rapid antigen testing, where appropriate
  • Follow and comply with any federal or provincial mandates or directives regarding the vaccinated staff
  • Continue to enforce workplace precautions that limit the spread of COVID-19 virus
  • Ensure that employees are aware of the importance of getting vaccinated against COVID- 19
  • Provide staff with access to information on COVID-19, health and safety precautions, and on the efficacy of the COVID-19 vaccine
  • Provide staff with information on location and scheduling of vaccination clinics when available
  • Where feasible, support time from regular duties for staff to attend vaccination appointments/clinics in accordance with relevant collective agreement language and/or Policy


  • Follow direction provided by the employer in cases where Rapid Antigen Testing identifies a positive case including completion of a laboratory-based polymerase chain reaction (PCR) test
  • Continue to follow health and safety protocols to ensure personal safety and prevent the spread of COVID-19 before and after vaccination
  • Remain informed about COVID-19 and COVID-19 vaccination as it relates to your role, personal health and/or professional requirements
  • Adhere to any additional mandates or directives or reporting requirements from provincial or federal authorities.
  • Identify opportunities to obtain a COVID-19 vaccination through community clinics or from health care professionals
  • If additional booster doses of the COVID-19 vaccine are required, ensure subsequent doses are also received

Human Resources

  • Ensure employees attending work are fully vaccinated against COVID-19
  • Assist management with any labour or em ployee relations and health and safety issues arising from application of this policy including liaising directly with Union leadership
  • Create procedure for collecting and storing documentation on employee vaccination status
  • Secure supplies and create a procedure for Rapid Antigen Testing of unvaccinated employees
  • Assist management with accommodation questions, concerns, and requests
  • Provide information and guidance to leaders and employees on COVID-19 vaccination and Rapid Antigen Testing as requested
  • Ensure that any records of COVID-19 vaccination held by the Library are stored and used in compliance with privacy legislation and corporate policies


  • In accordance with Library Human Resources policies, collective agreements and applicable legislation, directives, and policies, any non-compliance with the Mandatory Workplace COVID-19 Vaccination Verification Policy will result in a meeting with the person, along with a Union representative if applicable. Non-compliance is subject to possible discipline.

Publish Date

September 2021