The Board Room is available after 5:00 p.m. and on weekends for a four (4) hour minimum.
A Security fee is included in the room rental cost.
Furnishings cannot be relocated.
These rooms can only be booked 60 days, or less, in advance.
Audio Visual Equipment: Specific requirements for audio visual equipment must be confirmed at the time of booking. Equipment is picked up and returned to Security on the first floor. A valid library card or identification is required to pick up any audio visual equipment. The library does not rent LCD projectors.
Microphone: The microphone is set up in advance by library staff. Staff support for equipment is not available.
Grand Piano: The grand piano is available when booking both rooms (Hamilton-Wentworth). It may be booked for practice up to one week in advance, and only the hourly rental fee is charged. Piano tuning is scheduled every three (3) months. If a group wishes to have the piano tuned before their event, they may hire the Library’s tuner and pay him directly.
Note: Equipment does not include LCD projectors, scissors, tape (scotch/masking), markers, extension cords, power bars, etc.
Groups wishing to hold an Art Exhibit in the rooms must book them for an extended block of time and provide their own security.